Setting up Users

To access the Careers back-end functionality, each person must have their own User account, assigned with the appropriate Careers’ User Role.

To create Users in WordPress, follow the official guide with step-by-step instructions for Adding a New User.

Once your Users are created, assign the Careers’ User Role appropriate for each person. Kraken Careers includes custom User Roles designed specifically for managing your recruitment workflow, each coming with its own set of permissions that allow different levels of access.

Important: None of the Kraken Careers roles grant access to the rest of your WordPress administration area.

If a user needs to manage both Kraken Careers and other parts of the site, assign them the standard WordPress Administrator role instead.

User Roles

Careers Team

This role is ideal for HR staff responsible for handling applications only. This is a safe, limited-access role for team members focused strictly on applicant review.

Users with this role can:

  • View and manage incoming applications

They cannot:

  • Create or edit jobs
  • Modify settings
  • Manage locations, company profiles, or benefits

Careers Editor

Designed for HR staff who create and publish job postings. This role is suitable for team members responsible for maintaining active job listings.

Users with this role can:

  • Create, edit, and manage jobs
  • Manage benefits, company profiles, and locations

They cannot:

  • Access plugin settings
  • View or manage applications

Careers Manager

This role grants full access to all Kraken Careers features, including:

  • Jobs
  • Applications
  • Locations
  • Benefits
  • Company profiles
  • All Careers-related configuration (except core WordPress admin)

It is ideal for third-party HR providers or contractors who need complete control over the Careers system without accessing the rest of WordPress.

Careers Admin

The highest-level role within Kraken Careers.

Users with this role have full access to every Careers feature, similar to the Careers Manager.

However, this role is intended for internal staff only, not external HR firms or contractors.