Talent Pool

The Talent Pool provides a simple way to store candidates outside the active hiring list without deleting their information.

Use it to keep Careers → Candidates focused on current hiring activity while retaining candidates for future opportunities, record-keeping, exporting, or reporting.

To view candidates in the Talent Pool, go to:

Careers → Talent Pool

Recommended Uses

Store Candidates for Future Opportunities

Move a candidate to the Talent Pool when they are not being hired for the current position but may be suitable for another opportunity.

For example, you may have two strong candidates but only one available position. The other candidate can be kept in the Talent Pool for future consideration.

Store Candidates Who May Suit Another Position

A candidate may not be the right fit for the job they originally applied for but may have useful experience for another position or department.

Keeping the candidate in the Talent Pool preserves their application, documents, notes, and hiring history for future review.

Remove Completed Candidates From the Active List

Candidates who are no longer part of an active hiring process can be moved to the Talent Pool to keep the Candidates screen focused.

This may include candidates who were:

Hired
Rejected
Interviewed but not selected
Offered a position but declined
Retained for record-keeping

Moving a candidate to the Talent Pool does not delete their record.

Add a Candidate to the Talent Pool

To move a candidate:

Go to Careers → Candidates.
Find the candidate using the search and filter controls.
Select the candidate’s name.
Find Add to Talent Pool under Reviewer Tools.
Enable the checkbox.
Select Save Changes.

The candidate will move from Careers → Candidates to Careers → Talent Pool.

Information Retained in the Talent Pool

Moving a candidate to the Talent Pool preserves their existing record.

Retained information may include:

Application Summary
Candidate Details
Answered Questions
LinkedIn Profile
Application confirmation
Submitted documents
Assigned reviewers
Highlighted status
Candidate Review Stage
Internal notes
Reference questionnaires
Interview scheduling history
Evaluations
Offers
Hired and rejection messages
Candidate communication history
Recent Activity

The candidate remains available for review and reporting.

Find a Talent Pool Candidate

Go to:

Careers → Talent Pool

Use the candidate-name search to find a specific person.

The available filters can also be used to narrow candidates by information such as:

Job
Company
Candidate Review Stage
Assigned reviewer
Location
Highlighted status

The available filters depend on the information and settings configured in Kraken Careers.

Review a Talent Pool Candidate

Select a candidate’s name to open their Talent Pool record.

The Talent Pool record uses the same general structure as an active candidate record. You can review the candidate’s submitted information, documents, notes, references, communications, hiring stage, and Recent Activity.

Changes made to Talent Pool records should be saved using Save Changes.

Highlight a Talent Pool Candidate

Highlighted status is retained when a candidate moves into the Talent Pool.

Use Highlight Candidate when you want to make an important candidate easier to identify in the Talent Pool list.

Highlighting can be useful for:

Strong candidates
Candidates with specialized experience
Candidates suitable for another department
Candidates you intend to reconsider

Select Save Changes after changing the highlighted status.

Candidate Review Stages in the Talent Pool

Talent Pool candidates retain their Candidate Review Stage.

Stages can be used to filter and organize Talent Pool records. Depending on your configured Candidate Stages, these may include:

Interviewed
Offer Declined
Hired
Rejected
Other stages created for your organization

Moving a candidate to the Talent Pool does not automatically replace their current stage.

Use Candidate Review Stage when the candidate’s status also needs to be updated, then select Save Changes.

Return a Candidate to the Candidates List

A candidate can be moved back into the active Candidates list when they are being considered again.

To return a candidate:

Go to Careers → Talent Pool.
Find and open the candidate.
Find Add to Talent Pool under Reviewer Tools.
Clear the checkbox.
Select Save Changes.

The candidate will move from Careers → Talent Pool back to Careers → Candidates.

Update the Candidate Review Stage if the candidate is entering a new part of the hiring process.

Export Talent Pool Candidates

Selected Talent Pool candidates can be exported as a CSV file when the current user has the required export permission.

To export candidates:

Go to Careers → Talent Pool.
Select the candidates you want to export.
Open the Bulk Actions menu.
Choose Export as CSV.
Apply the bulk action.

CSV exports can be used for:

Record-keeping
HR audits
Reporting and analysis
Reviewing candidate information outside WordPress
Importing permitted information into another system

Handle exported candidate information according to your organization’s privacy and data-retention requirements.

Talent Pool and Blacklisting

Adding someone to the Talent Pool does not blacklist them.

The two controls serve different purposes:

Add to Talent Pool retains the candidate outside the active hiring list.
Blacklist This Candidate prevents future applications using the candidate’s email address from being processed.

Do not use the blacklist simply because a candidate was rejected or moved to the Talent Pool.

Deleting a Talent Pool Candidate

Moving a candidate to the Talent Pool does not delete them.

Only delete a Talent Pool candidate when their record should be permanently removed according to your organization’s privacy and record-retention requirements.

Review the candidate’s information carefully before deleting the record because it may contain documents, notes, reference responses, communications, and hiring activity.

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